RentLogix is a web-based software, allowing you immediate access from any computer connected to the Internet.
You name it, RentLogix has it: a powerful,flexible and configurable pricing engine for maximum demand coverage and adjustment to changing market patterns;
full fleet management and planning modules to report every event, every hour of every day; automated invoicing;
a reliable and detailed accounting trail and the ability to report on any aspect of your business - from marketing to accounting.
Add to that, extensive security features; the capability for dealing with non-revenue movements such as periodic maintenance, vehicle transfer agreements from branch to branch or location to location and so forth;
modules to cover damage control, user defined rental durations (monthly,daily,weekly etc), chauffeur-drive, insurance rentals and transaction logging,
and you'll begin to see just why RentLogix is the ultimate car rental software and automation system for any size of rental operation.
RentLogix is designed to be the Back Office Software to support your Spot, Taxi and Limousine rental operations.
From the moment a new booking is received, a single screen will tell you at a glance at available vehicles and their respective fuel,
mileage and condition and other related information.
The Car Rental software then continues to track every contract and every aspect of your operation from Vehicle
Maintenance right through to the reporting of Sales, Hireage, Rates and Utilization Analysis.
Own a website? Let your customers make online reservation!
If you wish to integrate RentLogix with an existing or new Internet site;we provide you with a simple set of scripts that you can use or
modify as required to interface with your RentLogix database. Or, allow us to develop you a new,
sophisticated online website encompassing RentLogix full features, right from your-website.com
Structure Your Fleet
Fleet management and Accessories track :
Our system includes all your vehicle information and doesnथpend on the size of your rental fleet.
Additionally, vehicle-grouping feature allows you to organize your vehicles in different Hire Groups,
to make it easier for your customers to choose what they want. With RentLogix Fleet Management you can :
Define Operation or Region based Fleet Pools
Segregate different locations under a fleet pool in order to utilize the concept of vehicle sharing.
Define hierarchical groupings of vehicles called Hire Groups. Hire Groups can further be used to define rates and pricing structures.
Keep track of your fleet vehicles, manage complete profile, track performance history & perform insurance management and maintenance management associated to vehicles with ease.
Optional Accessories & Service Items :
You can setup any number of extra accessories or service items for your vehicles, like a baby seat, a GPS, a DVD player unit, or whatever you might want to offer.
Your customers will then be able to add these extras to their vehicle reservation on your website, and the quote will be calculated accordingly.
Track your GPS, baby seats, cell phones etc. when you open and close rental agreements. The system will prevent from losing any rental equipment.
You also run reports where the equipments are located and if they are in an open contract.
Flexible Pricing Engine
With our system you could give a quick quote over the phone or at the counter in just seconds.
You may also edit and make an agreement from the same quote or a reservation.
With our mass rate updates, you are able to change all your rates by an amount or a % with just a couple of click to all
your locations, vehicles or seasons.
You can use either fixed or calculated amounts in all fees, which gives you the flexibility of choosing to charge a specific
amount when you need to, or let the system do the work and calculate it automatically.
Daily rates, weekly rates, pick-up and drop-off fees, airport taxes, etc., can all use these two pricing schemes.
Calculating rates, prorating season cut-offs, charging daily extras or drop-off fees, you name it.
No matter what the complexity of your business rules are, our exclusive pricing engine is custom coded to calculate quotes
exactly the same way you would and faster.
Rather than calculating all of your prices manually and then manually enter them on the system,
you can have the system do the entire math for you.
For example, suppose your weekly rate is usually equal to the daily rate, multiplied by 5.
You could just enter the daily rate for all your vehicles and then the system would automatically do the rest.
You can further define multiple discount schemes for your customers groups, Locations, seasons, roles as well as vehicle groupings.
On top of that you can even initiate promotion schemes such as discount vouchers.
High-seasons and low-seasons by locations
Most business owners know that demand has a direct effect on prices. Furthermore, most rent-a-car owners also know that
demand in the travel industry isnar as stable as they would like it to be; while sometimes high-demand allows for better
profits, other times it pays off lowering rates and being more competitive. Unfortunately if you change your rates way too early
or way to late, you can lose business in either of these cases. Rather than remembering to change your rates right at the
season break, we let you schedule the rate calendar for your whole fleet in advance, and leave the remembering part to us.
Our season system works in a set-and-go basis, which means you enter your rates once, and from then on our system picks the
best rate automatically, based on the rental period. The daily rate for the economy car is so much today, but doubles around
spring break or Christmas? No problem. You can create as many seasons per location as you want and, of course, you can alter
their rates as often as you want. With our system, you can be sure your company remains profitable and competitive.
Booking/Reservation & Rental Agreements
Rentlogix has been designed to
offer a myriad of features to its users when it comes to managing rental agreements, reservations and bookings. You can see below why Rentlogix should be your
first choice when it comes to selection of car rental systems
Create online web bookings at your branch or let your customers do it online from home.
Convert valid bookings to reservations or even rental agreements with a single click.
With our speedy and user friendly screens, opening a rental agreement is just a matter of seconds. Let our screens guide your flow, select the rental tenure,
choose your customer, allocate vehicle on customer preferences, assign optional accessories or chauffeur if needed and let our pricing engine apply the rates and discounts based
on agreement parameters and company policies. Rentlogix not only speeds up the agreement opening process but helps to improve it by a great extent.
Have your vehicle and accessory items tracked throughout the life cycle of the rental agreement, from the point of opening till it gets closed.
The complete track associated with an agreement's lifecycle not only lets you manage your resources but helps you prevent cost associated with fraudulent activites.
With rentlogix you know the exact milage covered, the fuel compsumption level, condition of your car or the optional accessories in use by your customers.
Further more , our system lets you extend agreements based on customer demand or perform cancellations upon request. Upgrade or replace vehicle with ease without having to
open a new rental agreement in case if the customer's desired vehicle is unavailable; Generate invoices when required and upon collections let our accounting engine manage your financials.
Non Revenue Tickets
Keep track of the cost incurred by the business as well as movement of the fleet vehicles in order to support rental operations.
Through Rentlogix, generate Non Revenue Tickets against any movement of the vehicle and keep yourself informed about every single detail: Know where your vehicle is heading,
how much fuel is consumed, the physical condition of the car at the time of entry and exit, the mileage driven, as well as the nature of its travel. With Rentlogix monitor your fleet's movement
at all time and thus control how much cash comes in and goes out of the business.
Fuel Filling Tickets
Periodic Maintenance Tickets
Define periodic maintenance schedules for each vehicle and have your vehicles tracked through the usage of tickets as they moved from self owned workshops or third party workshops.
Vehicle Grant To Management
Keep record of vehicles under usage by company employees. Rentlogix further enables you to follow a complete approval process , rather than granting cars on ad hoc basis.
Vehicle Transfer Agreements
Approve movements of vehicle from branch to branch or from one fleet pool to other with ease through the use of Vehicle Transfer agreements.
Customized Ticket Types based on business needs and preferences, such as Tickets related to Police Reports and Periodic Inspections etc.
Organizational Hierarchy Management
Branches and Business Structure
Create a hierarchical company structure with a holding company at the top
or work with a standalone company. Creates as many branches as you need with specific Time Zone. Segment your business on the basis of operation or at departmental level,
Rentlogix gives you the flexibility to structure your business the way you want.
Pick-up and drop-off Locations
It doesn't matter whether your business is a small entrepreneur company or a world-wide corporation; our flexible design lets your
company grow as it needs too. You can, for example, start with just a couple of locations and later on, as your business grows,
add more pick-up and drop-off options, and even group them by different geographical regions.
This way, you can offer your valued customers a better service.
Location restrictions and Vehicle Location
Every pick-up location lets you specify which locations are allowed for dropping-off vehicles and which are not.
You can offer different vehicles at different locations. Example, the vehicle fleet that you offer in Florida might be different from the
fleet in New York.
Business Partner Profile Management
Who are my Business Partners?
Knowing your customers is one of the key factors in a successful business run, and rentlogix allows you to do just that. Our comprehensive Business Partner
Management module lets you maintain a detailed profile about your partners. Be it an individual or a Corporate customer, an auto supplier, a fuel station, a bank,
an insurance company or even a partner hotel, you can manage all from a single interface without having to worry about the time and effort consumed in mastering multiple screen.
How can I provide maximum benefits to my customers and at the same time minimize losses to my business?
Assign dedicated sales representatives to your valued customers for better and improved personal services; Segment your customers by assigning customized ratings to each in terms of most profitables
to loss makers; to avoid liquidity crises, define credit limits for your customers so as to keep cash flow in control & to prevent customers with exceeding overdues from renting cars. Introduce
promotions such as discount schemes and discount coupans based on ratings, locations and customer types, to ensure customer loyalty.
What is the most successful medium to attract customers?
With Rentlogix you can segment customers based on marketing channels that brought them at your business doorsteps. Identify the profitable customers from each channel
and devise your marketing strategy accordingly.
Do my partners link with each other?
Customer John is a friend of Customer Bob, Auto Parts have branches in New York and Florida, Alissa Company is the holding company of Al-Yusr Contractors and
Best Company. Manage the partners relationship with our BPM module with ease and greater flexibility and know that your customers are credible.
Employee & User Profile Management
Not only Rentlogix allows you to manage your chauffeurs but keeps an adequate information related to all the employees working for your rental company.When using Rentlogix you will observe
that managing employee data has become a lot easier as information is broken down into categories. neatly. All you need to do is enter the information in raw form and it will be available for
reporting. Analyze job progressions, skills set , work history , timing records; View designations, work status, training and certifications related to employees, everything becomes a lot
easier once you start using Rentlogix.
Multi-user access level and data security
You can add users to your account, with different access levels. You decide what they can and cannot do.
Simplify the access level management of you users by creating roles with preset permissions. Once you have your roles setup,
all you have to do is apply them to your users. This is the fastest way to control what your users can do and what they cannot do.
Example branch Managers, Rental agents, City Incharges etc.
Management Reports and DashBoards
We are fully aware that a rental software should not only manage your rental business but should be able to understand, monitor and make available for you
the information through which you can differentiate your services , maximize your profits and optimize your fleet utilization in order to take a leading edge
over your competitors. With this vision we have tailor Rentlogix so as to cover the entire spectrum of activities that the rental companies perform.
Every interaction with customer, formation of rental agreement , inclusion of a discount scheme, or addition of a service adds to your business knowledge base.
Rentlogix not only manage this knowledge base but helps to answer your questions. What are my gross profits on monthly , quarterly and annual basis? which vehicle model is utilized the most,
and which costs me the most? which customers are your best source of revenue and which are actually costing you more money? when are my vehicles mostly off the road and adding to your expenses, and above all what is the
reason that caused such an incident? what is the count of unpaid cases and how much amount is still unpaid? which discount schemes are most popular by location , by hire group, and by customer segments?
Rentlogix also includes a set of dashboards that provides the management with real time information, up to the minute data about the fleet's movement and rental agreements in a
graphical display, so that they can make crucial business decisions with ease and with in a short span of time.
Accounts Management & Ledger Support
Links & Resources
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